Advanced Expense Management Software

Acumatica’s Advanced Expense Management Software module is designed to improve expense accuracy for accounting and for project costing and billing. You’ll be able to stop wasting time chasing down receipts and, instead, focus on business growth.

Automate Expense Receipt Creation

Tracking and recording expenses can be a time-consuming and confusing process, but Acumatica’s Advanced Expense Management software uses the power of artificial intelligence (AI) and machine learning (ML) to cover these tasks automatically.

Advanced Expense Management can automatically:

  • Generate expense receipts from your credit card transactions.
  • Configure connections between your business management software and your bank feeds in minutes—at 14,000+ financial institutions.
  • Define flexible configuration schedules with multiple security levels.
  • Match expenses to General Ledger accounts.
  • Categorize new transactions.
  • Adjust match algorithms to refine the accuracy of future import and matching processes.
  • Send push notifications to remind employees to submit scanned receipts.
  • And more!

Key Benefits of Advanced Expense Management Software for your Company

  • Shorten Expense Cycles

    Scheduled bank feed imports eliminate manual credit card statement imports. Automated expense receipt creation reduces the burden of chasing down employee expense receipts. Automatically attach expense receipts to appropriate bank feeds. Push notifications remind employees to submit expense receipts via their mobile phones.

  • Improve Data Accuracy

    Smart matching using default settings eliminates error-prone manual matching for recurring transactions. Artificial Intelligence and Machine Learning improve smart matching by identifying existing transactions and correctly matching future expenses based on feedback.

  • Project Accounting Integration

    Expenses and expense receipts flow through to the project accounting system for improved project costing. Billable expenses flow through to project accounting for faster and more accurate customer billing.

Important Features of Advanced Expense Management Software

Expense Claims

Enable employees to enter expense receipts and submit expense claims with reimbursement for expenses incurred using personal accounts or corporate credit cards.

Automated Receipts

US and Canadian customers can take a picture of receipts on a mobile phone. Acumatica automatically creates an expense receipt from the image.

Fast Setup

Connect to over 14,000 financial institutions. Setup takes just minutes to establish a secure connection. Quickly set up data synchronization schedules and configure default settings for card owners and smart match category settings. Support transactions in multiple base currencies.

Push Notifications

Select a single employee or multiple employees to notify via email or text message when credit card transactions do not have an associated scanned expense receipt. Employees can submit expenses by scanning receipts on their mobile devices.

Smart Matching

Define default settings to categorize and post transactions to specific general ledger accounts. For example, the credit card statement category or the vendor can automatically identify food or restaurant expenses to post to a meals and entertainment account in Acumatica. Artificial intelligence automates smart matching for credit card transaction imports and expense receipts with character recognition for improved data accuracy. Machine learning adjusts matching algorithms to improve match accuracy for future transactions.

Security & Audit Logs

Multi-Factor Authentication (MFA), Advanced Encryption Standard (AES 256), and Transport Layer Security (TLS) ensures safety and security for all information exchanges. Credit card feed updates are logged at the record and field level in Acumatica, providing traceability for all data transactions.

See what Acumatica customers are saying

"We’ve tripled our distribution rep agencies since we started. As we move into new markets, Acumatica gives us the confidence that we can handle the increase in transactions and growth with ease for many years."
Shivani Raval, Director of Operations
"I knew I wanted a solution that was easy to use, easy to understand, easy to implement, and not expensive—and that is Acumatica."
Rachid Ouaddour, Finance Manager (prior)
Traveldoo Technologies (an Expedia Inc. Company)

Ready to put Acumatica to work for you?